商务便函的写作格式规范

在国际商务活动日益增多的今天,特别是中国加入世界贸易组织(WTO)后,越来越多的人士接触到涉外商务工作,而作为国际交往的主要语言--商务英语日显其重要性,人们须经常撰写商务英语应用文如商务信函、便函、传真稿、广告单、调研报告等.规范得体的商务信函、文件不仅展示出一个人的英语写作能力,更体现他所服务的企业或机构的形象. 下面是小编整理的商务便函的写作格式规范，以供大家学习参考。

###商务便函的写作格式规范

商务便函一般由以下几个部分组成：

1、Memo： Memo是Memorandum缩写，因此也可以用Memorandum，此外还有Internal Memorandum和Interoffice Memorandum，其意思都是一样的。

2、To：这一标题后面应写收信人的姓名与职衔，姓名前可以用尊称或不用，如：

To：Mr. John Smith，Sales Manager

3、From：这一标题后应写发信人的姓名与职衔：职衔可根据需要决定写或不写，但姓名前不要用尊称。

4、Date：日期的写法同书信里日期写法的要求完全一样，不要用数字来表示月份。

5、Subject：这一标题后是写事由的，即用一个或几个词汇简单概括便函的内容，以便查阅。事由必须简洁明了，不要用完整的句子，如：

Changes in Travel Advance Form

Promotion of Staff

Vacation Schedule

Participation in Training Programmes

6、Message

商务便函还可以根据实际需要在末尾增加发信人的姓名首字母、附件、副本抄送等。

例

SCHOOL OF ENGLISH FOR BUSINESS

MEMORANDUM

To: Mr. Kingswick, Course Coordinator

From: Barnsby Campbel

Date: 19 November, 1995

Subject: Lesson Plan for 28 November Lecture

I intend to teach memo writing in my next lecture. I plan to cover the following plans:

1. Inside Address

This is omitted in a memo. As internal communication the reason is obvious.

2. Greeting

It is mere polite to put Mr., Mrs. or Ms before and the office after the name of the recipient You may sometimes address the readers as a group.

3. Subject

This is a phrase to tell the reader what the memo is about. Sometimes only the phrase is given without the word Subject before it.

4. Body

These should be short, less than 10 lines, and concentrate on only one paragraph one idea each: Sometimes for memos with three or more paragraphs, it is advisable to begin each with a heading in capital letters to tell what the paragraph is about. Another practice is numbering the paragraphs for easy reference later on.

5. Carbon copy

This is written as c.c. for short. As in a letter, it lists the persons who are also receiving the memo.

6. Signature

Only the initial is needed, The office and name in print of the writer are omitted. In more casual memos there is no signature at all.

Any thought on my notes? Anything to add? Let me know at tea break.

c. c. Mr. P.L. Ducke, Training Officer